Notice of a public meeting of
Audit and Governance Committee
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To: |
Councillors Pavlovic (Chair), Fisher (Vice-Chair), Lomas, Mason, Wann, Webb and Carr
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Date: |
Wednesday, 20 October 2021
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Time: |
5.30 pm
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Venue: |
The George Hudson Board Room - 1st Floor West Offices (F045)
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A G E N D A
1. Declarations of Interest
At this point in the meeting, Members are asked to declare:
· any personal interests not included on the Register of Interests
· any prejudicial interests or
· any disclosable pecuniary interests
which they might have in respect of business on this agenda.
2. Minutes (Pages 3 - 8)
To approve and sign the minutes of the meeting held on 8 September 2021.
3. Public Participation
At this point in the meeting members of the public who have registered to speak can do so. Members of the public may speak on agenda items or on matters within the remit of the committee.
Please note that our registration deadlines have changed to 2 working days before the meeting, in order to facilitate the management of public participation at remote meetings. The deadline for registering at this meeting is 5:00pm on Monday 18 October 2021.
To register to speak please visit www.york.gov.uk/AttendCouncilMeetings to fill in an online registration form. If you have any questions about the registration form or the meeting, please contact Democratic Services. Contact details can be found at the foot of this agenda.
Webcasting of Public Meetings
Please note that, subject to available resources, this meeting will be webcast, including any registered public speakers who have given their permission. The meeting can be viewed live and on demand at www.york.gov.uk/webcasts.
During coronavirus, we've made some changes to how we're running council meetings. See our coronavirus updates (www.york.gov.uk/COVIDDemocracy) for more information on meetings and decisions.
4. Progress against the Action Plan (Pages 9 - 12)
This report is to appraise the Audit & Governance Committee of progress being made against the Action Plan prepared in response to the Public Interest Report.
5. Corporate Governance Report (Pages 13 - 80)
This report provides Members with updates in respect of:
· Annual Complaints Report April 2020 to March 2021
· Corporate Governance performance indicators
· Information Commissioners Office (ICO) decision notices
· Ombudsman cases from last report in July 2021 to date of this report
· Disclosure Log
· Investigatory Powers Commissioner’s Office (IPCO) inspection
6. Review of the Constitution (Pages 81 - 86)
As previously reported to the Committee, a cross party working group has now been established and had its first meeting on 6th October 2021. The cross party working group proposes to meet on a weekly basis (subject to Member availability) in order to assist the Committee on the review of the Constitution. Once satisfied with the amendments to the Constitution, the Audit & Governance Committee will make a recommendation that the draft Constitution be referred to a future meeting of Full Council for approval and immediate implementation. As the Committee is aware, the amendments undertaken by Audit & Governance Committee on 11th March 2020, and subsequently approved by Full Council in October 2020, have been incorporated into this revision.
7. Internal Audit & Fraud Plan & Progress report (Pages 87 - 112)
This report provides an update on the delivery of the internal audit work programme for 2021/22 and on counter fraud activity undertaken so far in the year.
8. Audit and Governance Work Plan (Pages 113 - 116)
To receive a draft plan of reports currently expected to be
presented to future meetings of the Committee up to April 2022.
9. Urgent Business
Any other business which the Chair considers urgent under the Local Government Act 1972.
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Democracy Officer: Name: Robert Flintoft Telephone: (01904) 555704 Email: robert.flintoft@york.gov.uk
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For more information about any of the following please contact the Democracy Officer responsible for servicing this meeting: · Registering to speak · Business of the meeting · Any special arrangements · Copies of reports Contact details are set out above.
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